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DRAFT Minutes of a meeting of the Parish Council held at 7.30pm on Monday 16th September 2019 at Longborough Cricket Club.

 

Present: Cllrs: S Mathers (Chair), A Driver (Vice Chair), R Green and J Marley.

 

Also present: District Councillor Julian Beale; Parish Clerk, Jenny Walsh. There were 5 members of the public present.

 

 

  1. Apologies for absence

Apologies were accepted from Councillors Mc Donagh, Howse and Wheeler.

 

  1. Declarations of Interest

There were no Declarations made.

 

  1. Public Participation The meeting was temporarily suspended to hear representations from the public

Mr Moore explained he had attended a meeting of Cotswold District Council (CDC) Planning Committee in November 2018 in connection with the Plum Tree 2 development. Mr Moore expressed his reservations regarding social housing allocations policies in relation to local persons and was disappointed that more could not be done to provide Longborough people with homes in the village.

Members of the public thanked Cllrs Driver and Mathers for their hard work installing the new swings at the playground which was now looking much smarter.

The meeting of the Council then resumed.

 

 

  1. Approval of minutes: The minutes of the meeting held on 15th July 2019 were agreed unanimously and duly signed by the Chairman.

 

  1. Any Matters Arising: from the last meeting, but not an agenda item (For information only)

  1. Damaged slabs on High Street –The Chairman reported that he had spoken to GCC who had suggested that bollards could be installed to prevent vehicles parking on the grass.

  2. Drains on the Ashwell – The Clerk was unable to access the Land Registry documents for the Ashwell but GCC Highways had confirmed that they had included the drain on their schedule of routine maintenance.

  3. Broken gate on Pieces footpath-GCC Highways confirmed they would contact the private owner of the gate and request that they carry out repairs as necessary.

 

  1. County Councillor’s Report – Cllr Stowe was absent from the meeting so no report was made.

 

  1. Ward Councillor’s Report - Cllr Beale reported on the following matters: Planning Enforcement Officers had confirmed that the Plymouth Bretheren shop at The Sitch was still trading and further investigations were being made. A meeting of the newly formed District Council was being held at the end of September following from which, key priorities would be identified. Amendments to waste services had been delayed but would be re-considered in 2020. Concerns regarding construction traffic and other nuisance surrounding the development of Amberley on Moreton Road, had been raised. Cllr Beale would contact the owners and the construction company who were undertaking the work and report back. An invitation to the owners to attend the November meeting of the Parish Council would be considered. In response to a question from Cllr Beale, Mrs Wreay confirmed that the odour and noise problems at her property had lessened, but she still had concerns that Plum Tree 2 could put an extra burden on this issue. Cllr Beale understood that once the drainage system had been connected up for Plum Tree 2, that this should lessen the problem rather than add to it. Following a question from the Chairman regarding Neighbourhood plans and traffic management issues, Cllr Beale suggested that a good starting point would be to compile a ‘wish-list’ of matters then priorities could emerge as part of a future plan. County Councillor Stowe should also be consulted in particular relation to Highways matters.

 

  1. Correspondence

  1. Letter from Mr and Mrs Wreay dated 19th July 2019 was noted. Mrs Wreay was reassured by the Clerk that all letters of correspondence addressed to the Council were kept on file.

  2. Email letter from Treasurer of Longborough Village Hall Committee - An email received on 30th July from the Treasurer had expressed the Committee’s disappointment at the low level of award it had received from the Parish Council. The Clerk had circulated councillors and sent an agreed response from the Parish Council which was acknowledged by the Treasurer who said it would be circulated to the Village Hall Committee.

  3. Letters of thanks for the recent grant awards by the Parish Council had been received from St James Church, Cotswold Friends, Longborough Village School, Longborough Community Shop, and Longborough Cricket Club. Cllr Driver agreed to liaise with the school with regard to their kind invitation for the Parish Councillors to visit the school.

  4. Plum Tree 2 development – liaison with developers re ditch and footpath- The Chairman reported that he had attended a meeting with Piper Homes on 8th August and that positive discussion had taken place. During the meeting, Piper Homes had indicated that they were willing to gift the open spaces to the Parish Council who would then be expected to maintain the area for perpetuity. A copy of the Chairman’s notes of the meeting and his recommendations were tabled but it was agreed that the Council should defer until a formal written communication was received from the developers.

  5. Complaint from a resident regarding parking problems on the village green – following an email from a local resident, it was noted that problems did exist at certain times in the area surrounding the village green. Consideration had been made in the past, of reducing the size of the green but such a proposal would require consultation with GCC Highways before any changes could be made.

 

  1. Finance

 

  1. Monthly finance reports – the reports were received and noted.

  2. Approval of payments for August/September 2019the following payments were approved unanimously: Clerk’s salary (data protected); Fasthosts £11.98, CPRE £25; Gloucestershire Playrangers £525.60, Community Heartbeat £45.60

  3. To consider renewal of website domain hosts for a further two years Councillors agreed unanimously to renewal of the present arrangement with Fasthosts Ltd at a cost of £61.

  4. To consider purchase of Christmas tree for the village – Councillor Driver agreed to discuss arrangements with the previous suppliers and Council agreed to authorize an order not exceeding £100 for a tree for December 2019.

 

  1. Planning/Licencing

  1. Planning/Licensing Applications received

19/02372/FUL – Frogmore Farmhouse, Stow Rd, Retrospective permission to regularize use of existing buildings for storage etc. – No objections.

19/02717/TPO- 1 Old Rectory Gardens, work to reduce height and crown Yew tree. Council would concur with recommendations of CDC Tree Officer.

19/03061/FUL – amendment to original planning consent for erection of storage facilities and other works at The Timber Yard, Moreton Rd. It was agreed that the Parish Council would object to the application for the following reasons: A condition requiring that all commercial/heavy duty vehicles should enter and leave the village via The Fosseway/Moreton Rd. There was insufficient information in the application regarding the objective for requesting the amendment and of the nature of materials to be stored. There was insufficient information regarding the impact of commercial/heavy duty vehicles on the infrastructure of the village. The objection was agreed unanimously.

  1. Planning/Licensing Application Decisions:

There were no decision notices received.

 

  1. Planning responsibilities for councillors : This item was deferred to the November meeting

  2. Plum Tree Two development a) management and maintenance of open and play spaces – This matter was dealt with under item 8(iv).

 

 

  1. Repairs and maintenance

  1. Replacement posts to ‘no parking signs on the village green –The Chairman would install new posts in the near future.

  2. Public benches in the parish- The Chairman had already undertaken some repairs and Cllrs Green and Driver agreed to help with the playground benches.

  3. Maintenance of the war memorial - This item was deferred to the November meeting

  4. Grass cutting contract –The Chairman had met with the Council’s contractors who would be submitting their revised quotation for 2020 in due course.

  5. Grass verges – liaison with GCC regarding parish responsibilities – The Chairman reported that he had discussed division of responsibilities between Parish and County regarding this matter and would be circulating a map showing the areas which GCC had supplied to him.

  6. Damaged slabs on High Street It was agreed that the Clerk would contact GCC to request that bollards be erected to prevent parking of vehicles damaging the kerbs. The bollards to be positioned so as not to cause and obstruction to pedestrians.

  1. Highways

    1. Highway defects list – Nothing further to report.

    2. Request from resident to re-locate the street name sign for Rectory Gardens – It was agreed that Cllr Beale would submit a request from CDC, a new sign for Rectory Gardens to be erected on the verge on the right hand side of New Road. The Clerk would notify the residents of The Rectory of this decision.

    3. Winter weather – planning for storage of gritting supplies – It was agreed that the location for delivery/storage of the 20 bags of salt for the Parish Council, be Manor Farm Barns.

 

  1. Additional items to be brought to our attention

  1. Review of the Council’s website - This item was deferred to the November meeting

  2. Update on Parish Plan- This item was deferred to the November meeting

  3. Update on Planning Enforcement issue at the Plymouth Bretheren shop in Longborough –Cllr Beale would monitor the position and report at the next meeting

  4. Election of second Vice Chair of the Parish Council - This item was deferred to the November meeting

 

  1. Any other Business

  1. Cllr Driver requested that consideration of a flashing ‘slow down’ sign outside the village school be added to the Highways wish list

  2. The Clerk reminded Council that the budget plan for 2020/21 would need to be determined at the November meeting.

 

The meeting closed at 10.05pm

Signed Dated

The next meeting will be on Monday 11th November 2019

 

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Minutes of a meeting of the Parish Council held at 7.30pm on Monday 15th July 2019 at Longborough Village Hall.

 

Present: Cllrs: S Mathers (Chair), A Driver (Vice Chair), R Green, T Howse, J Marley, J McDonagh,

R Wheeler.

Also present: Parish Clerk, Jenny Walsh. There were 5 members of the public present.

 

 

  1. Apologies for absence

Apologies were accepted from District Councillor J Beale.

 

  1. Declarations of Interest

Cllr Mc Donagh declared an interest under Item Part 2:1 – in relation to Cotswold Friends. Cllr Mathers declared an interest under Item Part 2:1 in relation to Longborough Link magazine.

 

  1. Public Participation - Members of the public may address the Council before the meeting on any topic included in this agenda for a maximum of 3 minutes. Total time allowed for public speaking each meeting is 10 minutes.

Mrs Mathers informed the council that two key participants in the Neighbourhood Watch Scheme, would be stepping down in the near future. The Safer Communities Policing Team were being consulted and Mrs Mathers stated that she would be willing to forward emails during the interim and also asked if any councillors would be willing to become involved. The matter was on the agenda under item 14 e.

 

  1. Election of Councillor – Tim Howse, having been democratically elected at the local elections held 2nd May 2019, signed his Acceptance of Office form, was welcomed by council and duly took his place with fellow councillors.

 

  1. Approval of minutes: The minutes of the Annual and Ordinary meetings held 13th May 2019 were agreed unanimously and duly signed by the Chairman.

 

  1. Any Matters Arising: from the last meeting, but not an agenda item (For information only)

  1. Street name signs- The Clerk had not yet received a reply to her email to the team who managed street signs as part of the Publica Group but would pursue a response asap. (Also see item 13:i)

  2. Repairs to noticeboard outside village hall –Cllr Driver was thanked for undertaking remedial work to the noticeboard. The work should ensure that the board would last for several more years. Padlocks would not be fitted straight away but the situation would be monitored and reviewed in the future.

  3. Play Ranger dates for 2019 – Thursdays 22nd August and 31st October at the cricket club. Posters had been circulated.

 

  1. County Councillor’s Report – Cllr Stowe was absent from the meeting so no report was made.

 

  1. Ward Councillor’s Report - Cllr Beale had given his apologies so there were no items for report.

 

  1. Correspondence

  1. Plum Tree 2 developmentliaison with developers re ditch and footpath- The Chairman reported that he had arranged an informal meeting with the developers and councillors on 8th August to discuss various issues regarding the construction stage of the development. It was noted that the developers were being receptive to liaison with the parish council and were keen to engage with the local community, which was welcomed.

 

  1. Finance

 

  1. Monthly finance reports – the reports were received and noted.

  2. Approval of payments for June and July 2019 – the following payments were approved unanimously: Clerk’s salary for June and July ( Data protected),Web hosting fees £11.98,GAPTC councillor training fees £100, Audit fees 2019- £56, room hire village hall, £16, grant to Longborough School £1,000 (part of the 2018 grants programme), annual subscription to Gloucestershire Playing Fields Association £50.

  3. Award of donations to local organisations- applications for 2019 (see Part Two Items for confidential session below)

  4. Approval of expenditure on two replacement toddler swing seats at the playground. Following a report from Cllr Driver and after receiving recommendations in the annual play inspector’s report, it was agreed to purchase replacement swing seats for all four swings located at the playground at a cost not exceeding £450.00 One existing swing, that was considered to be the most damaged, would be taken out of use for safety reasons. Cllrs Green and Driver kindly agreed to carry out this work for the council.

 

  1. Planning/Licencing

  1. Planning/Licensing Applications received

No planning applications had been received.

 

  1. Planning/Licensing Application Decisions:

There were no decision notices received.

 

  1. Planning matters general:

  2. Complaints regarding on-going building work at Amberley – Questions had been raised by the owner of a neighbouring holiday let business, who had experienced loss of trade and complaints regarding noise, parking restrictions etc., resulting from construction work to Amberley on Moreton Road. The Clerk had advised the complainant to contact CDC planning Enforcement and check the planning website to ascertain what conditions existed on the planning consent for the property. Councillors noted that whilst they had sympathy with anyone experiencing the inconvenience of building or similar works, being carried out in close proximity to their own homes, unless planning conditions were being breached, there was very little that the parish council could do in such matters.

  3. Construction traffic issues at Plum Tree 2 development – See Item 9:1 above.

 

 

  1. Repairs and maintenance

    1. Replacement posts to ‘no parking’ signs on village green – The Chairman was pleased to report that he had managed to obtain two replacement posts supplied gratis from the Moreton Depot, and he would install them with the accompanying ‘no parking’ signs as soon as possible.

    2. Drains on the Ashwell- One of the two drains located near the road on the Ashwell was not clearing properly after heavy rainfall. The Clerk would look into ownership of the drain, which may fall with either the parish council, who own the Ashwell itself, or the Highways Department if the drains are deemed part of the public highway rather than the Ashwell. Following a question by Cllr Wheeler, the Clerk would contact Thames Water to ascertain maintenance routines for the water (fire) hydrants in the village.

    3. Public benches in the parish- Chairman agreed to consult with a local tradesperson with a view to obtaining a quotation for general repairs and cleaning of the 4/5 benches around the parish and report back to the next meeting.

    4. Slabs by the school entrance (adjacent to bus shelter)- The Clerk would add this item to the Highways defects list along with a photograph of the slabs in question.

 

  1. Highways

    1. Highway defects list – the following items would be added: a) damaged slabs by bus shelter (see item 12.iv above; b) Missed tarmacking on Church Lane.

    2. Street signs –New signs for Orchard Rise, High Street and ‘The Folly’ would be ordered.

    3. Wheelie bin 20 mph stickers – having confirmed that these items were no longer provided by GCC or CDC, it was agreed that any residents wishing to display 20 mph stickers on wheelie bins must purchase them themselves.

 

  1. Additional items to be brought to our attention

  1. Review of council’s website -Cllr Howse agreed to contact the council’s volunteer web manager, Bob Howells, and report his findings to the next meeting.

  2. Parish plan- The Chairman circulated a proposed update to the existing Parish Plan produced in 2013. Councillors to review the Plan and discussions will take place at the next council meeting.

  3. CDC call for suggested sites for housing etc. (SHELAA)- It was agreed that a NIL response be given by the council.

  4. Calendar of meetings for 2020- duly noted and added to village hall diary of bookings.

  5. Longborough Neighbourhood Watch – Councillors duly noted the requests made during public participation.

 

  1. Consideration of changes to procedures for public participation- Councillors discussed proposed changes to the statement shown on each agenda to clarify the legal position regarding public speaking at meetings. This matter would be further considered at the next meeting of the council.

PART TWO MINUTES – CONFIDENTIAL SESSION

 

Pt.1 Consideration of grant applications received in 2019: The following grant awards were agreed:

 

Organisation

Amount awarded £

LB village Hall

300

LB school

1,000

LB village shop

300

LB and Sezincote Cricket Club

220

Cotswold Friends

150

Gloucestershire Playing Fields Association

50

St James Church

330

LB Link magazine

300

 

TOTAL

2,650

 

 

The meeting closed at 9.58 pm

 

Signed Dated

The next meeting will be on Monday 16th September 2019

 

 

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LONGBOROUGH PARISH COUNCIL

 Minutes of the Annual meeting of the Parish Council held at the Longborough Village Hall on Monday 13th May 2019 at 7.00 pm.

 

Present: Cllrs A Driver, R Green, J Marley, S Mathers, J Mc Donagh, R Wheeler.

Also present: County Councillor Lynden Stowe and Clerk to the Council, Jenny Walsh

6 members of the public were present

 

Declarations of Acceptance of Office forms for Cllrs Driver, Green, Marley, Mathers, McDonagh and Wheeler were received and counter-signed by the Clerk (Proper Officer). New councillors were welcomed to the Parish Council.

 

 

  1. Election of Chairman

Charles Taverner, outgoing Chairman of the Parish Council, gave a brief resume of significant achievements for the parish council during his tenure. He thanked all his fellow councillors who had worked with him, in particular Tim Gardner, who had served on the council for 34 years before his retirement from the local council in 2019. Mr Taverner then asked for nominations for the position of Chairman. Cllr Mc Donagh proposed Cllr Mathers and was seconded by Cllr Driver. Cllr Mathers was unanimously elected by a show of hands and took the Chair. The Clerk also read out a letter from Tim Gardner which similarly extended his good wishes to the new councillors and expressed his plans to focus on new projects now that he had left the council. The Chairman thanked both Charles Taverner and Tim Gardner for their hard work and commitment to the village. The Clerk reported that an informal gathering to celebrate with Cllrs Taverner and Gardner, had been held earlier in April.

 

  1. Election of Vice Chair/s

The Chairman asked for nominations for the two positions of Vice Chair for the Council. Cllr McDonagh proposed Cllr Driver and was seconded by Cllr Marley. Following a show of hands, Cllr Driver was unanimously appointed to the position of Vice Chair. It was agreed to consider a second Vice Chair appointment at the next council meeting in July.

 

  1. Dispensation requests

The Clerk reported that following successful election on 2nd May, Cllr-Elect Tim Howse had notified her that he was unable to attend the first meeting of the Council and therefore asked if Council would agree to accept his apologies and defer his formal Acceptance of Office until the next meeting in July. Following a vote, it was unanimously agreed to accept Mr Howse’s apologies and permit him to join the Council on 15th July 2019.

 

  1. Apologies for absence

Apologies for absence were accepted from District Councillor Julian Beale, and Mr Tim Howse ( item 3 above).

 

  1. Declarations of Interest – Members must declare any interest as it arises

There were no declarations made in relation to items on this agenda. Councillors were circulated Declaration of Financial Interest forms to complete and return to the Clerk.

 

  1. Councillor Representatives on local bodies: This matter would be considered at the Ordinary meeting of the council.

The meeting closed at 7.22pm

Signed

Chairman Date

 

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LONGBOROUGH PARISH COUNCIL

 Minutes of the Ordinary meeting of the Parish Council held at 7.30pm on Monday 13th May 2019 at Longborough Village Hall.

 

Present: Cllrs A Driver Vice Chair), R Green, J Marley, S Mathers, (Chair), J McDonagh, R Wheeler.

Also present: County Councillor L Stowe and Parish Clerk, Jenny Walsh. Also 6 members of the public.

 

 

  1. Apologies for absence

Apologies were accepted from District Councillor J Beale and Mr Tim Howse.

 

  1. Declarations of Interest

There were no declarations made in relation to items on this agenda.

 

  1. Public Participation - Reminder to members of the Public that they may address the Council briefly before the meeting for a total of 10 minutes (3 mins. per speaker with overall time limit of 10 minutes for all matters raised) on items of concern.

Mrs Wreay handed correspondence to the Clerk regarding the on-going issues of odour and noise near to their property.

Mrs Wright objected to the draft Minutes of the LPC meeting held on 11th March claiming they misrepresented what she had said during the meeting.

 

  1. Approval of minutes: The minutes of the meeting held on 11th March 2019 were agreed unanimously and duly signed by the Chairman.

 

  1. Any Matters Arising: from the last meeting, but not an agenda item (For information only)

    1. Victorian lanterns – The Clerk was pleased to report that the traditional lanterns had now all been installed on agreed locations in the village.

 

  1. County Councillor’s Report – Cllr Stowe provided a summary of the past year and explained that increases in Council Tax had been necessary to maintain the level of support for adult and childrens' social care for which substantial increased need had arisen in 2018/19. Grant aid for community projects was still available and the council was encouraged to continue to circulate any issues relating to Highway or transport matters to him and GCC.

 

  1. Ward Councillor’s Report - Cllr Beale had given his apologies and had informed the Clerk that he would report on the outcome of the District elections at our next meeting and also that he had been successful in securing the full grant of £1,000 in respect of support towards youth activities in Longborough.

 

  1. Correspondence

    1. Plum Tree 2 development – liaison with developers re ditch and footpath – Councillors had been previously circulated notes of an informal meeting with the developers and Parish Councillors held in April 2019 which were noted. The Clerk would notify the developers of the change in council structure so that communications could continue uninterrupted. Questions were raised regarding the housing mix for the new development and dismay was expressed that despite there being evidence that local views had been sought and responded to, the final plans for housing appeared not to reflect the community consensus. The Clerk explained that national and Local Plan strategies may have overruled the local position.

 

  1. Finance

    1. Approval of Annual Statement of Governance including Internal Audit report 2018/19- The Clerk and RFO reported that an Independent Audit had been successfully concluded by Amanda Smith, Accounts Ability. Annual risk assessments had been carried out and a review of financial policies and procedures had also been satisfactory. Cllr Driver proposed that the Annual Statement of Governance be signed. Seconded Cllr McDonagh and agreed unanimously.

    2. Approval of Annual draft final accounts for 2018/19- Draft final accounts had been previously circulated to councillors. Following questions, it was agreed unanimously to approve the draft accounts. As a small authority of less than £25k income, a Certificate of Exemption from External Audit, was duly approved and signed.

    3. Approval of payments for May 2019 – A list of payments for April and May had been circulated.

The payments were unanimously approved. HMRC April- £23.60, May £23.80; Salary Clerk (DP); ROSPA £82.20; Fasthosts April-£5.99, May- £5.99.

 

The Clerk/RFO explained banking arrangements and asked for the names of at least two Councillors who would be willing to become signatories on the Council’s bank account. Cllr Wheeler would continue as a signatory and Cllr Driver would be added to the bank mandate which was agreed unanimously.

 

  1. Planning/Licencing

    1. Planning/Licensing Applications received

19/00949/CLEUD The Bothy– Certificate of lawful existing use; also 19/0529/CLEUD at Garden Cottage, The Bothy. No objections to these applications.

19/01157/FUL –Greyes, Old Rectory Gardensvarious works including removal of conservatory; new single storey extension and new dormer window. No objections.

19/01360/FUL retrospective variation of Condition 2 of approved plans re Sezincote and Longborough cricket club. No objections.

 

    1. Planning/Licensing Application Decisions:

There were no decision notices received.

 

  1. Repairs and maintenance

i. Bus Shelter- Ivy overgrown needs cutting back- Thanks were extended to Cllr Driver for undertaking this work.

ii. Steps to footpath (West of Plum Tree Close) – this formed part of the discussion with developers (see item 8:I above).

iii. Repairs to noticeboard outside village hall – Cllrs Driver and Green kindly agreed to look into this matter.

 

  1. Highways

i. 20 mph signs on Ganborough Hill –Cllr Stowe would investigate as to whether there being only a sign on one side of the road would make it enforceable for vehicles travelling on both sides.

ii. Street Name Signs – Clerk to progress with CDC.

iii. Highway defects list as at April 2019 – The Clerk asked for councillors to notify her of any new issues that needed to be reported to GCC Highways.

iv) Cllr Wheeler asked about progress with investigating the possibility of ANPR cameras being installed in Longborough. Cllr Stowe, who was asked for the County’s position on this, explained that there were no cameras of this kind installed in the North Cotswolds and he doubted whether there was sufficient evidence of road safety or Crime-related statistics to facilitate funding towards the £10k cost of such equipment. The Clerk would contact Joseph Walker at CDC regarding information on a Neighbourhood Plan for Longborough that could highlight key priorities such as crime and road safety.

 

  1. Additional items to be brought to our attention

  1. Annual playground inspection report and consideration of action regarding repair to fencing and replacement toddler swing seat – following the annual external examination of the playground, the above two items were flagged up for attention. Cllrs Driver and Green agreed to carry out an inspection and report back to the Clerk on what was required.

  2. Play Rangers dates for 2019 – following confirmation from Cllr Beale, that the Parish Council would be able to receive the full £1k in grant aid towards the cost of Play Rangers activities this year, the Clerk was now in progress of ascertaining available dates for the events and would report back in due course.

  3. Councillor training sessions –The Clerk would obtain dates for Chairmanship training with GAPTC and report back. Cllr Beale would be contacted to ask if he could organize planning training to be delivered to all councillors as soon as possible.

  4. Assignment of Councillor responsibilities – The following areas of responsibility were assigned:

Finance and budgetary control – Cllrs Mathers and Driver

Open spaces (play equipment etc.) Cllr Driver and Green

Highways and traffic – Cllr Mathers

Liaison with village school – Cllr Driver

Liaison with local church – Cllr Marley

  1. Review of Emergency Plan contacts - Cotswold District Council

The Clerk explained that Cotswold District Council had overall responsibility for co ordinating procedures in the event of a major incident in the area and that an Emergency Strategy Plan was produced as a result. CDC had now asked the Clerk to provide the names and contact details of Councillors who could be a point of contact for Longborough with the District if such an incident occurred. Cllrs Mathers and Driver agreed to do this.

  1. Review of Parish Plan – The Chairman reported that a review of the parish plan would be carried out soon and contact would be made with CDC officer Joseph Walker for advice on a possible neighbourhood plan.

 

The meeting closed at 9.27pm

 

Signed Dated

The next meeting will be on Monday 15th July 2019 at 7.30pm.

 

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LONGBOROUGH PARISH COUNCIL

Minutes of meeting held on Monday 11th March 2019 at Longborough Village Hall

Present Cllrs: T Gardner (Vice Chair), P Nevin, R Wheeler, J McDonagh.

Also present Jennifer Walsh, Acting Clerk. There were 10 members of the Public present.

  1. Apologies for Absence

Apologies were received from District Councillor Beale, Parish Cllrs Taverner, Hayes and Alvis.



  1. Declarations of Interest

There were no declarations of interest made.



  1. Public Participation

  1. Mrs Margaret Wreay provided an update on correspondence concerning noise problem emanating from the drainage chamber by the children’s playground. The Wreays believed that the noise had increased since the Plum Tree development had been built in 2012. Cllr Gardner also handed other previous correspondence from the Wreays, to the Clerk for filing.

  2. Mrs Wright complained that she had been unable to find a document on the council’s website; that a Councillor had been rude to her; that, in her opinion, Longborough Parish Council had failed to act adequately in relation to the Plum Tree 2 development; and that council tax from the parish precept was too high and did not represent good value.

  3. Mr Pye enquired about the annual village Spring Clean and was thanked for his offer of assistance in the scheme. Mrs Mathers agreed to circulate a notice on the LongboroughTalk email system asking for volunteers.

  4. Mr Howse enquired about work having commenced on the Plum Tree 2 development when a planning condition to not commence work until a construction method statement had been approved had not been met. Mr Howse had reported this to CDC planning enforcement team who were investigating the matter.

  1. Approval of Minutes

The minutes of the meeting held 14th January 2019 were approved unanimously and duly signed by Vice Chair Cllr Gardner.



  1. Any Matters Arising

5.1 Update on purchase of memorial plaque at playground

Cllr Gardner reported that a plaque in memoriam of Sue Webber had now been completed and Mr Webber was assisting with a date to perform a ceremony at the playground where the plaque will be uncovered.

5.2 Steps to footpath west of Plum Tree Close

Cllr Gardner reported that the steps in question belonged to a private owner but it was possible that Piper Homes may assist in upgrading the adjoining steps to the permissive footpath.

5.3 Ivy on bus shelter

Cllr Mc Donagh agreed to attend to this.

5.4 Update on lanterns in Longborough

The Acting Clerk confirmed that she had received confirmation from the Head of Street Lighting at GCC, that the planned installation date for new lighting was April 2019.

  1. County Councillor’s Report

County Councillor Stowe was unable to attend.

  1. Ward Councillor’s Report

District Councillor Beale had given his apologies.

 

  1. Correspondence

Email report from Ms Hancock, a resident, regarding repairs and maintenance to benches and white gate posts on the perimeter of the village was now in hand.

  1. Finance

9.1 Approval of Payments – the following payments were approved unanimously: Payments for March: Clerks Salary (data protected), expenses Jan to Mar- £75, GAPTC subscription £121.51, SLCC subscription£76, HMRC £67.20, webhosting £5.99.Payments for January and February: materials for repairs - £35, Acting Clerk pay – (data protected), HMRC - £60.20, Xmas Tree-£108.80, Mem. Plaque - £25, hire of village hall for LPC meetings 2019 - £96, Grounds maintenance 2018 - £1,203, IT- £5.99.

9.2 Reports to end of February 2019- Monthly income and expenditure plus cash book balances had been previously circulated and contents noted.

9.3 Update on grant support for youth activities – Cllr Beale had confirmed his support for the council’s application towards youth activities that had been submitted by the Acting Clerk. The application was now awaiting committee approval.

9.4 Reimbursement of costs relating to repairs of Waterstiles footpath- The Clerk would contact GCC footpaths team to enquire about ownership of the footpath and discuss the work that was required

9.5 Banking arrangements – Lloyds bank had now approved online banking for the Acting Clerk. Permission to obtain a business debit card was approved unanimously.

9.6 Approval of contractor for annual playground inspection – Play Scapes Ltd were approved for a further year at a price of £68.50.

9.7 Appointment of Internal Auditor – Mrs Amanda Smith was appointed for a further year at the same price as 2017 of £55.

9.8 Gazebo for community use- following a query from Les Webber, it was confirmed that the gazebo had been destroyed following storm damage some years ago and also that no invoice or other documentary proof of purchase was available, therefore the parish council could not reimburse the purchaser for the item.



  1. Planning/Licensing

10.1 Applications Received:

19/00038/COMPLY -Plum Tree 2 development

The council had originally objected to this application. However, following written assurances from the developers that all possible measures had or would in the future, would be undertaken, the objection was subsequently withdrawn as set out below:

  • The need for an automated failure warning system - the applicant, Piper Homes Ltd, has agreed to provide this.

  • Installation of macerators - this was found not to be practical and, as an alternative, Piper Homes has agreed to provide an automatic switching system between the sewage pump in use and the reserve equipment and to link it to the automated warning system.

  • Appointment of maintenance contractor - this item is premature and, were a contactor named in the planning documents, it could prove difficult to remove a firm whose performance was not satisfactory. It cannot therefore be pursued.

  • Removal of a short length of footpath - a revised plan has been submitted excluding this short section of path.

19/00586/FUL - variation to approved planning for Orchard Cottage, Moreton Rd, Longborough – the council had no objections to the variations in this application.

1900481/LBC & FUL – Single storey extension and glass panels at the Old Bakehouse, Longborough- pending a response.

 

  1. Repairs and Maintenance

11.1 Repairs to noticeboard outside village hall –It had been ascertained that the notice board was the property of the parish council and Cllrs McDonagh and Nevin would investigate quotes for repairs.

11.2 Minor works contractor – Mr Penfold was approved as minor works contractor for the council on a needs basis and would submit quotations for any necessary repairs in advance of carrying out work.

11.3 Playground safety – regular checks –Mr and Mrs Wreay kindly agreed to conduct routine inspections on a regular basis and report any problems to the Clerk.

  1. Highways

12.1 20 mph signs on Ganborough Hill – The Clerk agreed to enquire about enforcement for the signs which were only placed on one side of the road

12.2 Street Name Signs – The Clerk would report repairs/replacements required at Orchard Rise and The Folly.

12.3 defects progress against November meeting plan – The updated list had been forwarded to Rhodri Grey at GCC.

 

  1. Additional items to be brought to our attention

    1. Parish Plan – Nothing further to report.

13.2 Register of Members Interests – No Changes.

13.3 Cotswold District Local Plan 2011-2031 – A copy of the full Plan had now been received and was available for councillors to peruse.

13.4 Calendar of meetings in 2019 and date for Annual Parish Assembly 2019 – Revision of May meeting date to previously circulated meeting dates. May meeting and Annual Parish Assembly will be held on MONDAY 13th MAY commencing at 7pm followed by the Annual and Ordinary meetings of the new council.

13.5 Local Elections –information was provided on the procedures for the forthcoming elections to be held on 2nd May 2019.

13.6 ANPR monitoring cameras – Cllr Wheeler provided the Clerk with information from Bourton on the Water PC regarding cameras that they had installed in the town. This matter would be included on the next agenda for the parish council.

13.7 Flooding on Moreton Road –The Clerk agreed to report problems to GCC Highways which have occurred since Thames Water undertook some works in 2018.

13.8 Vote of thanks- Cllr Gardner, who had worked continuously as a Longborough Parish Councillor since 1985 and who had decided not to stand again in the forthcoming elections, extended his thanks to all his fellow councillors, staff, representatives from other local organisations and members of the community, for their assistance and support during all of his time on the parish council. In return, on behalf of those members of the public who were present, Mrs Wreay thanked Cllr Gardner for all his tireless work for the community of Longborough and sent their good wishes to him for a long and happy retirement from local government life.

The public were asked to leave the meeting at this stage.



PART TWO – ITEMS FOR PRIVATE SESSION

The Council resolved unanimously to move into private (confidential) session for the following item due to it contained matters regarding staffing matters.

PT2.1 To agree appointment of a Parish Clerk

It was agreed unanimously that Mrs Jennifer Walsh be re-appointed as Clerk to the council wef 1st April 2019 on her previous pay scale of SCP 26 and all Terms and Conditions of Service to remain unchanged.



The Parish Assembly meeting will be on Monday 13th May 2019 at 7.00pm, followed by the Annual Meeting of the Council and Ordinary meeting.

 

 

Meeting closed at 9.45 pm



Signed: (Chairman) Date:

 

 

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Please check the archive for previous minutes.